Grants and Subgrants management is a critical aspect of financial administration for organizations that rely on external funding to achieve their mission.
Thanji & Partners CPA, with its extensive experience in financial consultancy and program management, offers comprehensive grants and subgrants management services tailored to meet the unique needs of non-profits, NGOs, government agencies, and other grant-dependent organizations.
1. Grants Management Services
a. Pre-Award Services
- Budgeting and Financial Planning: We assist with budget preparation, ensuring that the financial aspects of the proposal are realistic, transparent, and compliant with donor requirements. We work with organizations to develop detailed and compliant budgets that reflect the true costs of the project.
b. Post-Award Services
- Grant Agreement Review and Negotiation: Once a grant is awarded, it is essential to thoroughly review the grant agreement to understand the terms and conditions. We assist organizations in reviewing grant agreements, identifying any potential risks or areas of concern, and negotiating terms with the donor if necessary.
- Financial Management and Reporting: Effective financial management is vital throughout the grant period. We provide comprehensive financial management services, including the establishment of accounting systems, tracking expenditures, and ensuring that funds are used in accordance with the grant agreement.
- Compliance Monitoring: We offer compliance monitoring services, helping organizations stay on track with reporting deadlines, financial audits, and other donor obligations.
2. Subgrants Management Services
a. Designing Subgrant Programs
- Strategic Planning and Framework Development: We help organizations design subgrant programs that align with their strategic objectives and donor requirements. This includes developing the program’s framework, defining eligibility criteria, establishing selection processes, and setting performance indicators.
- Subgrantee Selection and Due Diligence: We provide support in the selection process by conducting thorough due diligence on potential subgrantees.
- Grant Agreement Development: We assist organizations in drafting and negotiating grant agreements that outline the terms and conditions of the subgrant, including reporting requirements, performance expectations, and compliance obligations.
b. Monitoring and Support for Subgrantees
- Capacity Building for Subgrantees: We offer capacity-building services to subgrantees. This includes training on financial management, reporting, compliance, and program implementation.
- Ongoing Monitoring and Evaluation: We provide ongoing monitoring and evaluation services, including regular site visits, financial reviews, and progress assessments. .
- Technical Assistance and Troubleshooting: We offer technical assistance and troubleshooting support to help subgrantees overcome challenges during implementation.
c. Financial Oversight and Reporting
- Subgrant Fund Disbursement: We oversee the disbursement process, ensuring that funds are released in accordance with the terms of the grant agreement and based on the subgrantee’s performance and reporting.
- Financial Reporting and Reconciliation: We assist subgrantees and Lead organizations in preparing and submitting financial reports to the grantor.
- Audit Support: We provide audit support to both grantors and subgrantees, helping them prepare for audits, respond to audit findings, and implement any necessary corrective actions.
3. Compliance and Risk Management in Grants and Subgrants
a. Ensuring Compliance with Donor Requirements
- Regulatory Compliance: We support implementors to comply with local, national, and international regulations including tax laws, anti-money laundering (AML) requirements, Income Tax Act Cap 470 In Kenya (CHARITABLE ORGANISATIONS AND
DONATIONS EXEMPTION) RULES, Legal Notice 105-2024, The PBO Act and data protection regulations. - Donor-Specific Compliance: We support compliance with grant requirements, which can include specific reporting formats, procurement guidelines, or environmental and social safeguards. This includes developing compliance checklists, providing training on donor guidelines, and conducting regular compliance reviews.
b. Risk Mitigation Strategies
- Risk Assessment and Management: We conduct risk assessments to identify potential risks at both the grantor and subgrantee levels and support implementation of risk management strategies to mitigate these risks, ensuring the successful implementation of grant-funded programs. c. Continuous Improvement
- Lessons Learned and Best Practices: We support projects to identify lessons learned and best practices to improve future grant programs and refine subgrant management processes.
- Sustainability Planning: We assist organizations in developing sustainability plans that outline how organizations will achieve lasting impact.
4. Success Stories and Impact
a. Testimonials from Clients
- Clients of Thanji & Partners consistently praise the firm for its expertise, professionalism, and dedication to achieving results.
- Testimonials from clients emphasize how Thanji & Partners CPA grants and subgrants management services have helped them, manage resources effectively, and deliver impactful programs.